Payroll Specialist

Summary

The Payroll Specialist supports the full-cycle U.S. based employees' payroll process with a specific focus on multi-state compliance and remote-work tax nexus and Canada- based employees (multi-province).

This role ensures that employees are paid accurately and that the company remains compliant with the diverse labor and tax laws of every state and Province where Belimo has a physical or remote presence. The purpose of this position is to continue our high level of service to our employees through operational excellence.

What You'll Do

• Multi-State Tax & Nexus Management:
  • Monitor and audit employee work locations to ensure accurate State Unemployment Insurance (SUI) and State Income Tax (SIT) withholdings.
  • Register the company for new tax IDs in new states/ provinces as the remote workforce expands.
  • United States: Federal, State, and local tax jurisdictions.
  • Canada: Federal (CRA) and Provinces/Territories (including Revenu Québec).

• ADP System Ownership:
  • Lead the maintenance of the ADP platform, specifically managing "Geographic Pay" rules and state-specific tax profiles.
  • Troubleshoot complex time-tracking issues within ADP to ensure FLSA compliance for remote non-exempt staff (e.g., meal and rest break laws in specific states).

• Financial Integrity & Auditing:
  • 401(k)  Manage biweekly contributions to Empower, ensuring they meet the DOL "timely deposit" standards to avoid ERISA violations.
  • Audit Readiness Support.

• Regulatory Reporting:

• Validate quarterly tax filings (Form 941) and year-end reporting (W-2s), specifically auditing for "multi-state" W-2 accuracy for                     employees who moved mid-year.
• Validate quarterly tax filings and year-end reporting for Canada (T4s RL-1s) CPP/QPP, EI, and provincial taxes.

• Other duties as required and as position expands

Who You Are

• BS Degree in relevant field required. In lieu of a completed degree, 5+ years of relevant payroll experience beyond the minimum requirement will be considered.
• 5 years of US Multi-State payroll experience; 2+ years of Canadian Multi-Provincial experience.
• ADP Certification preferred.
• Proficiency with Microsoft Office, specifically MS Excel, required.  
• Strong organization and communication skills
• Customer service focused  
• Payroll Taxes knowledge for the US and Canada

Who We Are

At Belimo, we take pride in making our company a rewarding place to work. Our leaders are value-driven and encourage new ideas in their teams around the world. Through our passion, our employees are not only creating amazing products, they are revolutionizing the HVAC industry. Investing in our people is at the heart of Belimo's approach to engaging diverse creative talent to grow an industry-leading company. The success of our corporate brand is based on the expertise and commitment of each individual.

Belimo is committed to paying all employees in a fair, equitable and transparent manner. The base pay for this position ranges from $75,000 - $85,000 annually with a target performance bonus of 7% of an employee’s annual base salary. Compensation is based on several factors including geographic location and may vary depending on job-related knowledge, skills, education and experience. Belimo is a total compensation company which includes a comprehensive benefits package including a full range of medical, financial, and other competitive benefits. Belimo is proud to be an equal opportunity employer. #WeAreBelimo

This position is not eligible for visa sponsorship or support such as H1B, TN, E-3, CPT, OPT, STEM OPT, or employment based permanent residence processes, now or in the future.