Office Coordinator, Montreal

Summary

The Administrative / Office Coordinator supports service operations and office administration activities at Belimo Sensors Inc., Montreal, ensuring smooth coordination of customer service, administrative tasks, and internal support across multiple functions.

What You'll Do

Service & Office Administration (Primary Focus)

• Act as the main point of contact for customer coordination and administrative support
• Coordinate scheduling and follow-ups for service and office activities
• Maintain CRM and customer master data
• Support invoicing activities and coordination with finance
• Assist with organizing employee training, meetings, and team events
• Coordinate customer and visitor visits and meetings

Logistics Support (Secondary / Coordinative)

• Act as liaison with the logistics team to support smooth communication
• Assist in resolving shipment or inventory-related issues
• Support reporting and visibility on inventory and service-related metrics

Team Coordination & Administrative Support

• Provide day-to-day coordination and support to customer service
• Support onboarding and training coordination for administrative staff
• Approve employee timesheets and support internal administrative tools (SuccessFactors, ADP)
• Support monthly reporting related to service activities, inventory visibility, and office administration

Facilities & Health & Safety

• Support facility-related coordination activities and infrastructure projects
• Act as site safety coordinator for health & safety compliance activities, audits, and training coordination

Other Duties

• Additional responsibilities as required to support smooth office and service operations

Who You Are

• College diploma or higher, with 3–5 years of relevant experience in office administration, coordination, or customer service operations
• Strong administrative, coordination, and customer service skills
• Fluent in French and English (written and spoken)
• Excellent communication, organizational, and time management skills
• Ability to coordinate across multiple teams and functions
• Proficient in Excel, Word, Outlook, and PowerPoint; SAP knowledge preferred
• Strong problem-solving and organizational abilities

Who We Are

Belimo is the global market leader in the development, production, and marketing of field devices for the energy-efficient control of heating, ventilation and air conditioning systems. Damper actuators, control valves, sensors, meters, and gas monitors make up the company's core business. Founded in 1975, Belimo employs approximately 2,400 people in over 80 countries and is listed on the Swiss Exchange (SIX) since 1995.

Belimo is committed to paying all employees in a fair, equitable and transparent manner. The base pay for this position ranges from $28 - $30 CAD hourly with a target performance bonus of 7% of an employee’s annual base salary. Compensation is based on several factors including geographic location and may vary depending on job-related knowledge, skills, education and experience. Belimo is a total compensation company which includes a comprehensive benefits package including a full range of medical, financial, and other competitive benefits. Belimo is proud to be an equal opportunity employer. #WeAreBelimo

This position is not eligible for visa sponsorship or support such as H1B, TN, E-3, CPT, OPT, STEM OPT, or employment based permanent residence processes, now or in the future.